How to share the wedding venue location

Share one map link per venue, pinned on the gate guests should actually use, with the venue's name, a landmark and where to park written next to it. Put every venue's link on the invitation itself rather than in a separate message, so a guest finds it on the day by opening the invitation. Then send a short reminder with the link on the morning of each function.

Why a dropped pin often fails

A big venue has several gates, and a map search for its name often lands on the office gate or the back entrance. Farmhouses and lawns on highways are often mislabelled. Guests then call the family, who are busy, to ask which turn to take. A pin you dropped yourself on the right gate, checked on a phone, prevents most of these calls.

What to write next to the map link

• The venue's name as it appears on the board at the gate.
• Which gate, if there are several: "Gate 2, the lawn entrance".
• A landmark a driver can ask for: "Opposite the petrol pump on the highway".
• Parking: where it is, and whether there's valet.
• For functions at home, the house number and a family member's phone number.

One map per function

A wedding with haldi at home, a sangeet at a banquet and pheras at a resort has three locations. Put the map on each function, not once at the top, and only show each family the functions they are invited to. A guest on the way to the sangeet shouldn't have to work out which of three maps is theirs.

Step by step

• Visit or call the venue and ask which gate guests should use.
• On a phone, drop a pin on that gate and share it as a link.
• Open the link on someone else's phone to check it lands in the right place.
• Add it to the function on the invitation, with the gate, landmark and parking note.
• On the morning of each function, send the link once more to the families who are coming.

How ShaadiMode does it

On ShaadiMode each function has its own venue, time and map, and the invitation shows directions to each. On Plus (₹2,999) each family's link shows only their functions, and pickups and shuttles have a page for each driver. On Signature (₹6,999) the Guest Concierge on WhatsApp answers "where is the sangeet?" from the venue you entered, with you approving each reply or letting it reply on its own when sure, and morning-of updates with the venue go out on their own.

For hotels and destination weddings

• Give the hotel's own name and the lawn or hall inside it: "The Leela, Banquet Hall 2". Guests staying elsewhere need the hall, not only the hotel.
• Add the distance or drive time from the airport or railway station for guests arriving that day.
• If shuttles run between hotel and venue, put the pickup point and times next to the map.

A morning-of message with the map

Send it only to the families invited to that function, and send it once. A second reminder an hour before is useful for the main wedding, when traffic and late starts matter most.

Questions people also ask

Read next

• Which gate do we come in from?
• Is there parking?
• WhatsApp guest concierge
• What time should we reach?

Every function on the invitation carries its own venue and map. See what the invitation shows