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For planners · By Khushi Goyal, Founder · Updated

How do wedding planners manage guest lists for several weddings?

Keep every wedding on one account instead of one spreadsheet each. On ShaadiMode each client's families sit in groups, each family gets its own link showing only their functions, and replies, meals and plus-ones come back into the same list. Your team and both families work on it with their own logins.

Wedding guest list management is keeping every family, the functions they are invited to and their replies in one shared list instead of separate sheets.

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Step by step

Wedding guest list management, step by step

  1. Bring the list in. From a sheet or the families' contacts, sorted into groups.
  2. Give each family its link. Each family sees only the functions they are invited to.
  3. Replies come back by themselves. Who is coming to which function, meals for each person and plus-ones.
  4. Hand out the jobs. Co-owner, Can edit, Door-only and Can look: each person gets their own login.

On ShaadiMode

How ShaadiMode helps with wedding guest list management

  • Every wedding, one screen. Guests, status and what is next for every wedding you are running.
  • Sheets for the caterer. Download head counts and reply status whenever the caterer asks.
  • Hand it to the couple when done. When a wedding is over, you can hand it to the couple.

Avoid

Common mistakes with wedding guest list management

  • One spreadsheet passed between both families: several versions before the sangeet.
  • Counting heads from WhatsApp messages: replies get lost in the chat.
  • Inviting every family to every function: the smaller functions overflow.

Key facts

ShaadiMode for planners: the numbers

ShaadiMode for planners, as of 24 October 2026. Prices in INR.
Planner priceSignature at ₹4,999 per wedding, for 5 or more weddings a season
Couple pricesFree ₹0 (up to 50 families), Plus ₹2,999, Signature ₹6,999, once per wedding
Team roles4: Co-owner, Can edit, Door-only, Can look
Languages28 on Plus and Signature
WhatsApp messages1,000 included with Signature
Guest app to installNone: links open in WhatsApp or the browser

Questions

Questions about wedding guest list management

How much does ShaadiMode cost for wedding planners?

Planners running five or more weddings a season get Signature at ₹4,999 per wedding, on one account with roles for the team. It is set up with us on WhatsApp, not at the public checkout.

Do guests need to install an app?

No. Every guest gets a link that opens inside WhatsApp or any phone browser.

Can my team work on the same wedding?

Yes. The roles are Co-owner, Can edit, Door-only and Can look, each with its own login.

Wedding planners

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