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For planners · By Khushi Goyal, Founder · Updated

How do planners make a rooming list for a destination wedding?

Assign rooms against the guest list itself, not a separate hotel sheet. On ShaadiMode you give each family its room and nights once, every family gets its room number on WhatsApp, and the rooming list for the hotel comes out of the same data, so a change made once shows everywhere.

A wedding rooming list is the list of which guest family stays in which hotel room for which nights, shared with the hotel and the families.

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Step by step

Wedding rooming lists, step by step

  1. Start from who is coming. Use the replies, so you only book rooms for families who are coming.
  2. Assign rooms and nights. Villa, wing, twin-share: each family gets its room once.
  3. Families get their room number. Each family gets its room number on WhatsApp, with the check-out time.
  4. Send the hotel its list. The rooming list comes out of the same data.

On ShaadiMode

How ShaadiMode helps with wedding rooming lists

  • One change, everywhere. Move a family once and the hotel list and their message agree.
  • Guests stop calling you. "Which room are we in?" is answered before they ask.

Avoid

Common mistakes with wedding rooming lists

  • A hotel spreadsheet separate from the guest list: they drift apart within a day.
  • Room numbers sent one by one from your own phone at midnight.

Key facts

ShaadiMode for planners: the numbers

ShaadiMode for planners, as of 24 October 2026. Prices in INR.
Planner priceSignature at ₹4,999 per wedding, for 5 or more weddings a season
Couple pricesFree ₹0 (up to 50 families), Plus ₹2,999, Signature ₹6,999, once per wedding
Team roles4: Co-owner, Can edit, Door-only, Can look
Languages28 on Plus and Signature
WhatsApp messages1,000 included with Signature
Guest app to installNone: links open in WhatsApp or the browser

Questions

Questions about wedding rooming lists

How much does ShaadiMode cost for wedding planners?

Planners running five or more weddings a season get Signature at ₹4,999 per wedding, on one account with roles for the team. It is set up with us on WhatsApp, not at the public checkout.

Which plan has rooms and pickups?

Rooms and pickups come with Plus and Signature. Planners running five or more weddings a season get Signature at the planner price.

Wedding planners

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